Professional Advantage is the largest provider of finance and accounting systems specializing in the staffing and recruitment sector in North America.

As a staffing and recruitment company evolves and grows, we see a common pattern in their focus on system-driven automation and efficiency. The front office gets rapid attention, they need to improve the lead generation, client engagement and candidate management. So, they review their front office systems and invest in a CRM and ATS that helps support the growth and drive efficiency in these work packages.

1Staff Staffing Software powered by Microsoft

Particularly for staffing augmentation/contracting agencies, next comes the middle office, and by that, we mean the compliance and onboarding of employees, the capture of time and the pay/bill transaction processing. Again, they review the system landscape for a solution that improves their operational stance. Maybe it's integrated to the CRM and ATS, maybe it's not.

Meantime the CFO and the office of finance are feeling left behind holding the purse strings in an entry-level financial system long past its capability and buried in a sea of spreadsheets trying to keep it all together.

Well no longer – 1Staff 365 Financials is the cloud based, AI-driven, enterprise grade AR, AP and GL solution for staffing and recruitment companies at a fair and reasonable value point for the small to mid-sized agency.

As the CFO of a staffing or recruiting company, if the above scenario feels familiar and you are struggling with consistency and efficiency with your accounting system and processes then take a look at 1Staff 365 Financials underpinned by Microsoft Dynamics 365 Business Central.

As a full-service cloud ERP developed by the world’s largest business software company (Microsoft); threaded with AI from the world’s foremost LLM AI platform (OpenAI); delivered from the leading business cloud infrastructure (Microsoft Azure); and underpinned by a market-leading low-code integration and process management layer (Microsoft Power Platform); 1Staff 365 Financials has no comparison in the staffing and recruitment sector in North America.

Professional Advantage is the largest provider of finance and accounting systems specializing in the staffing and recruitment sector in North America.

What do we mean when we claim to be staffing specialists? We know what staffing companies want on their AP remittances for their 1099s. We know the difference between billing and invoicing and the many multi-layered combinations and permutations required for staffing. We are familiar with the complex rules-processing required to satisfy client contractual demands. We know about margin analysis and commission reporting and the intricacies involved in compensation and reporting. We know what and why information is needed from payroll back to the financials and from financials back to the front office. 

Don’t fall into the trap of letting a systems generalist deploy your staffing and recruitment accounting requirements.

Want more information?

Get in touch with us today!

More about 1Staff 365 Financials underpinned by Microsoft Dynamics 365 Business Central.

 

Experience the Business Central difference.

Be ready for growth

Support your business now and as it grows with the industry-leading reliability, scalability and performance of the Microsoft Cloud.

Take your business on the go

Work anywhere with full capabilities on desktop, tablet, or mobile across Windows, macOS, Android, and iOS devices.

Rapidly deploy and onboard

Implement in weeks and get users started quickly with role-based dashboards, 200-plus training courses, content-aware help, and guided tours.

Available worldwide

Use Business Central in 47 languages and in over 160 countries to expand your business globally.

Meet your sustainability goals

Track and report greenhouse gas emissions with ease and accuracy to manage environmental impact.

Customize and prebuilt apps

Extend Business Central with industry-specific apps and extensions to meet your unique vertical or business requirements.

Collaborate in Microsoft Teams

Improve collaboration with read-only access to Business Central data with a Microsoft 365 license - no additional charge.

Streamline with custom workflows

Enhance productivity with built-in workflow templates - or build your own - using the embedded Microsoft Power Automate experience and Copilot.

Connect with existing systems

Take advantage of open architecture to combine Business Central with systems you already use, such as payroll.

A Comprehensive Financial Management Solution

These modules are designed to work in an integrated manner, providing a cohesive and comprehensive financial management solution for senior finance and account managers looking to streamline operations, enhance financial visibility, and drive business growth.

Accounts Receivable (AR) Module

  • Customer Management: Enables detailed tracking of customer interactions, credit limits, and payment history to optimize customer relationships and manage risks.
  • Invoice Management: Facilitates the creation, management, and dispatch of invoices, ensuring accuracy and timeliness in billing processes.
  • Payment Collection: Enhances the efficiency of payment collections by offering automated reminders, integrated payment solutions, and detailed receivables tracking.
  • Revenue Recognition: Supports compliance with accounting standards, allowing for precise revenue scheduling and recognition according to the delivery of goods and services.

Accounts Payable (AP) Module

  • Vendor Management: Provides comprehensive tools for managing vendor relationships, including contact management, payment terms, and performance analysis.
  • Invoice Processing: Automates the processing of incoming invoices from vendors, ensuring timely and accurate payments and expense recognition.
  • Payment Automation: Offers automated payment systems that help maintain timely payments, manage cash flows, and optimize payment terms.
  • Expense Tracking: Integrates seamlessly with procurement modules to track and allocate expenses, improving visibility and control over financial outflows.

General Ledger (GL) Module

  • Chart of Accounts Setup: Allows for a customizable setup of accounts, enabling detailed financial reporting and analysis tailored to organizational needs.
  • Journal Entries and Adjustments: Provides robust tools for recording and adjusting entries, ensuring accuracy in financial statements and compliance with accounting principles.
  • Financial Reporting and Analysis: Delivers powerful financial reporting capabilities that provide insights into financial performance, trends, and opportunities for improvement.
  • Budget Management: Supports detailed budget preparation, monitoring, and variance analysis to maintain financial discipline and strategic financial planning.

AI and 1Staff 365 Financials.

1Staff 365 Financials and Business Central incorporate extensive elements of artificial intelligence (AI) across the various modules, enhancing its functionality and providing users with intelligent insights and seamless automation. The following are some of the currently included AI-driven features with more use cases being released in every update.

Predictive Analytics

  • AR Module: AI-driven predictive analytics help in assessing customer payment behaviors, predicting payment delays, and identifying potential defaults. This can guide credit management strategies and proactive collection efforts.
  • AP Module: Predictive features also forecast cash flow needs based on upcoming bills and historical payment data, aiding in better financial planning and vendor payment prioritization.

Machine Learning Algorithms

  • GL Module: Machine learning models are used to streamline transaction categorization and automate reconciliation processes. This reduces manual input and errors, ensuring accuracy in financial reports.
  • Fraud Detection: Across financial modules, AI algorithms detect irregular patterns and potential fraudulent transactions, enhancing security and compliance.

Automated Data Entry and Extraction

  • AP Module:AI capabilities include automated extraction of information from invoices using optical character recognition (OCR) technologies, which simplifies the processing of incoming invoices and reduces data entry workload.

Intelligent Insights

  • Dashboards and Reporting: AI enhances reporting tools by providing predictive insights and trend analysis, allowing managers to make informed decisions based on real-time data and forecasted trends.
  • Personalized Recommendations: AI-driven systems offer personalized advice for optimizing financial strategies, such as suggesting the best times to issue invoices based on historical customer payment timings or advising on budget adjustments.

Chatbots and Virtual Assistants

  • User Assistance: AI-powered chatbots and virtual assistants are available within the platform to help users navigate complex processes, answer questions, and retrieve data quickly, improving overall user efficiency and satisfaction.

These AI integrations not only streamline mundane tasks and improve operational efficiencies but also equip senior account and finance managers with strategic tools to anticipate future trends and make more data-driven decisions.

10 Signs You've Outgrown Your Finance System

Is your finance system becoming more of a liability than an asset?

The top ten signs a staffing company has outgrown their finance system.

  1. Manual Processes and Workarounds
  2. Integration Issues
  3. Inadequate Reporting and Analytics
  4. Availability and Performance Problems
  5. Scalability Concerns
  6. Compliance and Security Issues
  7. User Frustration and Productivity Decline
  8. High Maintenance Costs
  9. Limited Access to Financial Data
  10. Lack of Future Proofing

Read complete article...

Professional Advantage Customer Care Program & Release Management Service

 

Client Care Program

Introducing the Professional Advantage Client Care Program for Microsoft Dynamics 365 Business Central: A Comprehensive Solution for Ongoing Success.

Find out more about our Client Care Program
Release Management Service

Efficiently Manage Your Microsoft Dynamics 365 Business Central Releases with Professional Advantage Release Management Service.

Read more about our Release Management Service

Realize your potential with 1Staff 365 Financials.

Professional Advantage is North America's leading provider of finance and accounting systems tailored specifically for the staffing and recruitment industry.

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