Frequently Asked Questions for Microsoft Dynamics GP
What are the key dates for the end of life of Microsoft Dynamics GP?
The key dates are as follows:
- 1 April 2025: New customers will no longer be able to purchase perpetual licenses for Dynamics GP.
- 1 April 2026: Both perpetual and subscription licenses will no longer be available for new customers.
- 30 September 2029: This marks the end of mainstream support, including product enhancements, regulatory updates, service packs, and technical support.
- 30 April 2031: Security updates and patches will cease, marking the official end of life for Dynamics GP.
What is Microsoft's recommended path for migrating from Dynamics GP?
Microsoft strongly advises transitioning to Microsoft Dynamics 365 Business Central, a cloud-based ERP solution. This aligns with Microsoft's long-term vision for ERP solutions and provides access to the latest, fully supported technology.
Why should I migrate from Dynamics GP within the next 1 to 3 years
Although the official end dates may seem distant, migrating within the next 1 to 3 years avoids the risks associated with waiting too long. Since Microsoft has already announced the EOL, there will be no further investment in the product, making it prudent to move to a solution with a clear future.
What benefits will I gain by migrating to Microsoft Dynamics 365 Business Central?
By migrating to Microsoft Dynamics 365 Business Central, you will gain access to:
- A modern cloud-based infrastructure with scalability and enhanced security.
- Seamless updates and ongoing support. AI-driven insights and integration with other Microsoft tools.
- A browser-based interface that is intuitive and easy to use.
- The ability to work from anywhere, at any time.
How will migrating to Business Central impact my resource allocation?
Migrating to Business Central ensures you are allocating your resources efficiently. You will avoid the costs associated with maintaining an outdated system, such as data storage, server maintenance, and compliance updates. These resources can be redeployed to more strategic initiatives like business improvement, innovation, and the adoption of AI.
What support can I expect during the migration process?
With our deep knowledge of both GP and Business Central, we offer:
- Choice in approach – We recognize that one size does not fit all when moving to Business Central. Our expertise in both GP and Business Central allows us to tailor the transition to suit your unique needs.
- Minimizing change –While GP and Business Central are different, our deep expertise in both allows us to mirror key aspects of GP within Business Central. Plus, we’ve brought over features from GP that our clients love.
- Optimizing on-going costs – We have in-depth knowledge of the Microsoft offers available to GP clients for Business Central licensing and can ensure you take full advantage of them.
Read our blog to find out more:
Migrating from 1Staff on Microsoft Dynamics GP to Microsoft Dynamics 365 Business Central
What are the next steps I should take to start the migration process?
Here are the next steps you should consider:
- Assess Your Current System: Evaluate your current Dynamics GP setup and identify what needs to be migrated or updated.
- Engage with Your Account Manager: Reach out to your account manager to continue conversations and work through a migration plan tailored to your needs.
- Develop a 1, 2, or 3-Year Plan: Embed the ERP migration into your short-term plans and upcoming budgets to ensure a smooth transition.
How can I ensure a seamless transition to Business Central?
To ensure a seamless transition, you should:
- Utilise Microsoft's migration tools.
- Work closely with your account manager and our team of experts.
- Develop a comprehensive migration plan that includes timelines, resource allocation, and testing.
- Take advantage of training programs and documentation provided by Microsoft to help you transition to Business Central.
What is the difference between buying additional licenses now than buying additional licenses after upgrading?
If the cost of adding new users in their current older version is cheaper than if they add after they’ve upgraded to GP 2015, it would be more cost effective to purchase users now than later on. This is because the number of users they purchase in their current version will be carried over to their upgraded version anyway.
Can depreciation be reversed in Dynamics GP?
- In GP2010 and prior, you can reverse one depreciation at a time.
- In GP2013, you can perform a mass reversal of depreciation for all assets or asset groups.
Can you copy a previous General Ledger Journal in Microsoft Dynamics GP?
Yes, using the copy function in GP2010 and later.
Can you reverse a posted General Ledger Journal in Dynamics GP?
Yes, use the Correct function.
Can you delete posted transactions in Dynamics GP?
No, depending on the module you need to either create a reversal transaction or void the transaction.
Can I assign a Tax Schedule on a General Ledger Journal in Dynamics GP?
Yes, enable the option in the Company Setup and you will see a Tax Entry Button on the General Journal window.
Can you copy security for an existing user to a new user in Dynamics GP?
Yes, using the copy function.
Do you have to use Batch IDs when processing transactions in Dynamics GP?
Depending on whether post through to General Ledger is used or not.
Can you print historical Fixed Asset depreciation reports in Dynamics GP?
Yes, in GP2013
How do you show the Required Fields in Dynamics GP?
Click on Help and tick Show Required Fields.
Can you default a Dynamics GP company to log in automatically?
Yes, tick the Remember this Company tick box.
Can you post General Ledger transactions after the General Ledger year end has been performed in Dynamics GP?
Yes
Can you unreconciled a previous Bank Reconciliation in Dynamics GP?
No.
Can I access Dynamics GP using a web browser?
Yes, but this is available in GP2013 only.