From Manual to Magical: Real Examples of Staffing Automation That Actually Deliver

With 1Staff, powered by Microsoft, automation isn’t just an add-on, it’s built into the heart of the solution. At its core is Microsoft’s global-leading Power Automate AI and automation flow layer, giving you:

• Unlimited low-code/no-code automations triggered anywhere in the solution—from sales to payroll.
• The ability to call third-party services (e.g., background checks, eVerify, data cleansing) directly.
• Seamless orchestration of workflows like autonomous candidate matching, compliance checks, and nurture campaigns.

The result: automation that is as broad as your business, as flexible as your imagination, and always connected to the data you trust.

1. Candidate Matching and Shortlisting - Without the Spreadsheet

Before automation:

Recruiters manually sifted through resumes, searched disconnected systems, and copy-pasted information into spreadsheets to build a shortlist.

After automation:

AI-powered matching engines within 1Staff instantly surface the most relevant candidates based on job requirements, skills, availability, and past performance. Recruiters can filter, rank, and engage with the best matches in seconds—all without jumping between tools.

With Power Automate, matching can even be triggered autonomously from events, like a new job order, while simultaneously firing off nurture messages to qualified candidates.

2. Onboarding Without the Paper Chase

Before automation:

Collecting compliance documents, contracts, and onboarding forms meant endless emails, PDFs, and phone calls. Third-party checks like eVerify and background screening meant logging into multiple portals. Candidates were left chasing paperwork instead of starting their new role.

After automation:

With 1Staff, onboarding is completely digital, connected, and candidate-first.

• Every step, eVerify, employment verification, background check, compliance docs, is triggered and tracked inside one system.
• Expiries, renewals, and follow-ups happen automatically.
• Candidates complete tasks directly in a consumer-grade talent app, or via text, email, or secure messaging - no clunky logins, no PDFs.
• Power Automate flows can call third-party services, fire off welcome messages, and flag exceptions in real time.

3. Time Capture and Approvals Done Right the First Time

Before automation:

Temps submitted paper timesheets. Managers missed approval deadlines. Payroll ran late. Errors piled up.

After automation:

Time is submitted digitally via mobile or web, with real-time alerts to prompt manager approvals. Timesheets sync automatically with the back office, and exceptions are flagged before payroll runs. Power Automate can trigger reminders, escalate overdue approvals, or kick off data checks before processing, no manual chasing required.

4. Invoicing Without Manual Headaches

Before automation:

Most ATS platforms can bill, but collecting payments often means exporting to an accounting system through middleware - or worse, rekeying data. The result? Delays, duplicate entry, and poor visibility.

After automation:

With 1Staff, invoicing and collections are part of the same integrated financial system, powered by Microsoft Dynamics 365 Business Central.

• Drill from a collections query straight to the timesheet behind the charge.
• Jump from a financial statement to the individual worker record in one click.
• Go from payroll to invoicing with no double entry, no middleware, no third-party automation.
• Power Automate can trigger client reminders, reconcile payments, or notify account managers of overdue balances—automatically.